What is Public Records Archiving?

 

Public records archiving is a very important records management process that companies and their employees need to be familiar with. Failure to understand the archiving requirements of your business can pose serious problems in future.

So what exactly is public records archiving?  It is the process whereby documents are securely stored for long periods of time in any data medium, such as DVDs, hard drive and cloud. The archived information may, or may not, be used again in the future. Nonetheless, it should be stored until the end of the retention schedule.

It is important to keep in mind that once archived, the documents and the associated data can be made active again. The archived information should be readily available in case it is required at a moment’s notice. The archived documents may need to be saved due to legal rulings or because it is crucial information that is likely to be used again in future.

Public records archiving is vitally important for information management, and it can give your business greater control over your information processes. As your business grows and expands, more data is created. This data needs to be meticulously managed and monitored in order for it to be used properly. Keeping tabs on this data can prove to be problematic for businesses that do not have a document archiving system in place.

Documents that are not archived can prove difficult to locate, secure and appropriately disseminate if they are stored in a local environment, for instance on an employee’s tablet or laptop, and thus will not be accessible to other users. This can eventually have a negative effect on your business functions as well as employee productivity.

For more information on public records archiving, visit our website at https://www.telemessage.com/